This article explains whether it is possible to apply for a rental property or sign a lease in Japan from overseas before arriving in the country.
Hello, this is Smart Relocate!
We are here to assist you with your rental agreements and home search in Japan, making it easy for those living overseas to start the new life smoothly.
When your relocation to Japan is confirmed, you probably want to secure your new home as soon as possible for peace of mind. However, preparing the necessary documents and completing the lease procedures can be time-consuming and complicated for those living abroad.
That’s where Smart Relocate steps in to provide full support!
It is possible to sign a rental contract even from abroad.
Even if you’re living abroad, it is possible to sign a real estate lease agreement in Japan.
Some people might think, “Isn’t it difficult to find a place without a resident card or a Japanese mobile number?” However, in reality, more and more cases involve completing the entire process, from application to signing the lease, without making a temporary trip to Japan.
Having your new home decided in advance allows you to conveniently send your belongings directly from overseas. Additionally, being able to move in immediately upon arrival in Japan helps reduce hotel expenses and saves significant time and effort.
Required Documents for Signing a Rental Contract Before Entering Japan
Here are examples of the documents required when signing a rental contract from overseas.
Documents to Prepare Before Entering Japan
The following documents are required for submission:
- Passport
- Residence card or Certificate of Eligibility （COE)
- Employment contract or income verification (issued by your employer)
- Emergency contact information of residents in Japan.
- Japanese mobile number
About the Emergency Contact
The emergency contact is not legally responsible like a guarantor. It is required solely for the purpose of receiving communication on behalf of the tenant.
Most property management companies accept non-relatives as long as the contact person is a working adult who can communicate in Japanese. This can include supervisors, colleagues, or friends.
Information to Provide:
- Full Name
- Date of Birth
- Address
- Phone Number
About Japanese Mobile Numbers
A Japanese mobile number is often required for identity verification during the rental contract process and when enrolling in fire insurance. To ensure a smooth approval process, we strongly recommend obtaining a Japanese mobile number in advance.
We also offer services that allow you to obtain a Japanese mobile number from overseas. Feel free to contact us for more details.
The documents required after entry
The requirements may vary depending on the property management company, but the following items are likely to be needed after moving in:
- Residence certificate (Juminhyo) for all family members
- Key receipt
- Move-in condition checklist
- Updated Japanese mobile number (if changed after arriving in Japan
Please check the required documents
More properties now allow rental contracts to be signed before entering Japan.
When proceeding with a rental agreement from overseas, you’ll need to prepare various documents. The required documents listed above are general examples and may vary slightly depending on the property management company. Therefore, feel free to contact us first, and we’ll guide you through the specific procedures with care.
At Smart Relocate, we are dedicated to supporting you in completing your rental contract while you are still overseas. From confirming the necessary documents to facilitating a smooth contract process, we ensure that you are fully prepared to start your new life in Japan.
In addition to email, we also offer support via LINE for inquiries from overseas, so please feel free to use this convenient option.
Why not begin your new life in Japan with peace of mind, supported by Smart Relocate?
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